In a world still powered by paper, document scanning and archiving is critical to a company’s day-to-day operations and compliance requirements. Companies rely on scanning to capture critical information, archive it and make it available to anyone needing access to the information with a simple search. And companies who run internal scanning operations need to ensure this process will continue in the event of a business disruption.
Much like print-to-mail recovery, some people tend to think they can call up a local vendor at the time of disaster and request assistance. But that’s simply not true. The specifications of a scanning operation are almost as involved as the details of an entire print-to-mail business continuity and disaster recovery plan, so moving your operations quickly after a disaster to an untested, unknown operation is asking for trouble.
Document capture recovery is one of Mail-Gard’s newest services, offered in partnership with Data Management Internationale (DMI). What do we really mean by document capture recovery? Simply stated, it is a recovery solution for a company’s internal scanning operations. You would be amazed at how many organizations we have talked to in the past months that have missed this critical business function when completing their business continuity and disaster recovery plans.
Make sure your internal scanning operations are covered. Get the details of the hardware and software used in your facility; find a recovery vendor and test, test, test. You can even use your scanning recovery vendor for additional volume in the event your internal operations can’t keep up.
If this all sounds familiar – it should. Whether paper is printed and mailed or scanned and archived, Mail-Gard has a solution for you. Give us a call and see how you can plan effectively for scanning operations recovery.
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